Fellowship Coordinator, NEXGEN Graduate Fellowship Programme

Position Summary

As the backbone of the fellowship program, the Fellowship Coordinator ensures  smooth and impactful delivery of an innovative, tech-enabled fellowship experience that supports the  holistic development of youth. 

Job Responsibilities

1. Program Planning and Coordination 

• Design and implement the overall fellowship activity calendar, including timelines for  recruitment, onboarding, learning sessions, and final presentations. 
• Coordinate with internal teams and external partners to ensure that all activities align with the  fellowship’s goals and thematic areas. 
• Maintain program documentation, schedules, and reports to ensure smooth operational execution.

2. Recruitment, Onboarding, and Engagement 

• Lead outreach efforts to attract high-potential fellows through digital campaigns, partnerships,  and community engagement. 
• Manage application screening, interviews, and selection processes in coordination with the  selection committee. 
• Facilitate comprehensive onboarding sessions that familiarize fellows with the program structure,  expectations, and support systems. 
• Maintain continuous communication and engagement with fellows to foster motivation,  accountability, and a sense of community. 

3. Stakeholder Liaison and Support 

• Act as a central point of contact for fellows, mentors, trainers, and partner organizations.
• Ensure timely coordination with mentors and trainers for scheduled sessions and feedback loops. 
• Create an inclusive and supportive learning environment through regular check-ins, feedback  collection, and issue resolution. 

4. Learning Experience and Event Management 

• Plan and facilitate fellowship events such as workshops, webinars, field visits, and networking  sessions aligned with the program’s experiential and personalized learning model. 
• Collaborate with experts and facilitators to design engaging content and interactive learning  experiences.
• Ensure all logistics, communications, and resources for events are well-managed and delivered  on time. 

5. Monitoring, Evaluation, and Reporting 

• Track fellows’ individual progress through structured evaluation tools, reflection exercises, and  mentor feedback. 
• Maintain detailed records of participation, milestones, deliverables, and learning outcomes.
• Generate periodic progress reports and contribute to end-of-cycle evaluations and donor reports.

6. Technology Integration 

• Support the implementation and use of digital platforms (LMS, communication tools, databases)  to enhance the learning and coordination experience. 
• Troubleshoot technical issues and liaise with IT support as needed to ensure smooth digital  delivery. 

7. Risk Mitigation and Incident Management 

• Monitor fellow wellbeing and group dynamics, identifying early signs of stress, disengagement,  or conflict. 
• Proactively mitigate risks related to program continuity, including logistic delays, natural  disruptions, or online security concerns. 
• Act as the first responder for managing sensitive incidents such as participant distress,  interpersonal conflict, or violations of community standards. 

8. Safeguarding and Referral Coordination 

• Ensure all fellows and stakeholders are aware of and adhere to the program’s safeguarding  policies. 
• Work in coordination with safeguarding officers, counselors, and relevant authorities in cases of  any reported incidents. 
• Maintain confidentiality and ethical standards while supporting appropriate and timely  resolutions.

Qualifications & Experience

• Master’s degree in Social Sciences, Education, Development Studies, or related fields.
• 5-7 years of experience in managing youth development programs or fellowships.
• Experience with technology-enabled learning platforms is a plus. 

Skills & Competencies

• Strong project management and communication skills. 
• Passion for youth empowerment and personalized learning. 
• Tech-savvy, familiar with virtual collaboration tools (Zoom, Google Workspace, Trello, etc.).
• Ability to build relationships and engage diverse youth populations. 
• Commitment to fostering inclusive, equitable learning environments. 
• Strong problem-solving and decision-making abilities under pressure. 
• Conflict resolution and mediation skills.

JAAGO is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status, disability, veteran status or any other status or characteristic protected under applicable law.

JAAGO is also committed to safeguarding the safety, dignity and well-being of children, young people and other vulnerable groups. All applicants must share this commitment, will be required to adhere to JAAGO’s Safeguarding Policy and Code of Conduct if appointed, and may be subject to pre-employment reference and background checks and mandatory safeguarding training.